December 12, 2000 The meeting of the Supervisors of Franklin Township, held in the Township office, was called to order by Chairman John Sachar at 2003 hours with the Pledge of Allegiance. Present were Sachar, Denver Ireland and David Henderson. VISITORS/PUBLIC COMMENT No visitors present. MINUTES Sachar moved to accept the minutes of 11/30/00 as corrected. Ireland seconded. Carried. REPORTS Superintendent - Dave reported that the turbo on the Oshkosh is to be repaired. Some snow was plowed as needed. The one-ton is back and now has a heavy- duty torque converter and an auxiliary transmission oil cooler. Dave added that the one-ton is hard to get into 4-low. Discussion. Mager Tree Report - nothing. Generator - nothing. Gravel Road Program - nothing. Agility - John asked how much time have we lost with the State plowing for us. Dave answered maybe 30 hours. They have plowed 10 or 11 rounds. Girard Township/Gudgeonville Road - a letter was received from Girard answering our questions concerning a new road agreement. Henderson - I don't understand point 2 where they say they have different mileage for the sections in question than we do. I will send them a copy of the PennDOT map that I used for mileage. Ireland - point 6 on resurfacing the remainder of Gudgeonville, it's their responsibility. Henderson - no it isn't, it needs to be in the agreement. We're not involved at all, they are not to look to us for an money for it. They are to maintain it as if the road was wholly within Girard Township. Sachar - I'd give them the $230 from County Liquid Fuels. Ireland - what about point 10 that says our Solicitor is to draw up the agreement. Henderson - I offered that. It gives us control over how the agreement is written. Henderson moved to approve the tentative agreement with Girard Township on Gudgeonville Road and to send it our Solicitor to draw up a draft document. Sachar seconded. Carried. Henderson - the $230 will vary from year to year as will the State Liquid Fuels. Ireland - make sure the agreement says county liquid fuels. FINANCIAL AND TAXES Bills - discussion on various bills. Ireland moved to pay the bills as listed totaling $8,483.42 general fund. Henderson seconded. Sachar abstained on line 14 because of a possible conflict of interest. Motion carried. We have not received the state snowplow check. Discussion on year-end transfers from various other funds. Dave said that we did not take out around $6,000 from Permanent Improvement that we budgeted for the bridge. Ireland - do you have plans for taking anything from Permanent Improvement in 2001? Henderson - yes, any permanent improvements that we do. Ireland - rather than transferring from all these funds, transfer what you need from Permanent Improvement and pay it back. Sachar - you can't borrow from it. Henderson - we can transfer from various funds like EIT, uniform costs from payroll etc. We've not used $6,000 or $7,000 from Permanent Improvement like we had planned on. If we use it, we won't pay it back. Ireland - when we went over the financial package for the bridge, you never said we'd take money from Permanent Improvement. Now you're saying you want to transfer from it to the General Fund. We should only use Permanent Improvement for paving. Henderson - we only have to hold back that amount for the Boyes plan. The rest can be used for permanent improvements. If you want to reserve money in that fund and not use it, you can't have a balanced budget at the end of the year. You would have to show the excess revenues over expenses. We've never done that. We've been reserving about $4,000 every year for the Boyes plan. That fund had always been 2 mills when it was first started. When Silverthorn Road came along, we agreed to reserve 1 mill for a paving project in the future. That amounts to around $16,000 now and the balance in the account is around $24,000. Payroll - Sachar moved to approve payroll #25-00 as presented. Henderson seconded. Carried. PLANNING, ZONING, RECREATION, SAFETY AND HEALTH Planning Commission Minutes - Dave reported that the Solicitor said she has not had the time to get in depth on the private road/public right-of-way question but will draft an opinion letter with examples. Henderson - when we tell people that they can put in these public right-of-ways, we're thinking someone way in the back will connect onto it. Such a right-of-way only needs to meet Township specs if they want us to take it over. This is new to this Subdivision Ordinance. The County put it in because they must have a lot of them. If people want it to remain private, then each lot has to be a flag lot. To have access from one road for multiple lots, you have to have a private drive/publicly dedicated right-of-way. Sachar - a private drive goes to one lot. A publicly dedicated road goes to more than one lot. Update Comprehensive Plan - nothing. Industrial Park/KOZ - nothing. Buren Update - nothing. Recreation Complex at Dave's Pond - no word from Mr. Strong, will drop from agenda. Abandoned Gas Wells - will request information from Norm Weir at DEP. Dave said that now is the time for someone to buy into these wells with the high price of gas. Storage Trailers - Denver reported that Cussawago Township approved storage trailers with the wheels off. They charge a permit fee of $25 per year. SOLICITOR Western Trail/G. Antolik - no response from our letter to Mr. Antolik concerning taking over Western Trail. Impact Fee Ordinance - nothing. Brine Co-Product Determination - Dave reported that there would be a conference call placed on Monday at 1:30 p.m. with Dave, Brad Reese from Mountain Resources, Attorney Schroeck, Ted Weber and Norm Weir from DEP in Meadville and Ron Hassinger from DEP in Harrisburg involved. We would like to get a solid set of rules for making a brine co-product determination and settle the testing of brine wells issue, how, what and when. We would like to make a final determination instead of DEP coming back repeatedly with other requests for information. OLD BUSINESS Lights on for Safety - nothing. NEW BUSINESS RESOLUTION #3-00 BE IT HEREBY RESOLVED, that the Board of Supervisors of Franklin Township authorizes the signing of all necessary documents by all required Township officials to secure a tax anticipation note from PNC Bank for 2001 in the amount of $50,000. Adopted this 12th day of December 2000. Henderson moved to adopt Resolution #3-00. Ireland seconded. Carried. RESOLUTION #4-00 BE IT HEREBY RESOLVED, that the Board of Supervisors of Franklin Township appoint the certified public accounting firm of Monahan and Monahan to conduct the audit of the financial accounts of Franklin Township and the Township officers in accordance with the laws of the State of Pennsylvania. Adopted this 12th day of December 2000. Ireland moved to adopt Resolution #4-00. Henderson seconded. Carried. RESOLUTION #5-00 BE IT HEREBY RESOLVED, that the Board of Supervisors of Franklin Township sets the tax levy for 2001 at seventeen (17) mills; general fund, 9.5 mills; fire department fund, 2.0 mills; municipal building fund, 0.5 mills; equipment fund, 2.0 mills; permanent improvement fund, 3.0 mills. Adopted this 12th day of December 2000. Henderson moved to adopt Resolution #5-00. Ireland seconded. Carried. RESOLUTION #6-00 BE IT HEREBY RESOLVED, that the Board of Supervisors of Franklin Township adopts the tentative budget for 2001 as advertised. Adopted this 12th day of December 2000. Ireland moved to adopt Resolution #6-00. Henderson seconded. Carried. Amend 2000 Budget - Henderson moved to amend the 2000 budget to reflect actual revenues and expenses through December 31, 2000 including adjustments made by the Township and auditor adjustments. Ireland seconded. Carried. Recommend Mileage Rate - Henderson moved to recommend to the auditors the adoption of the Federal mileage reimbursement rate of 0.345 a mile for 2001. Ireland seconded. Carried. CORRESPONDENCE Reviewed upcoming training sessions. ADJOURN Sachar called the meeting adjourned at 2057 hours. Bonnie J. Bernhardt, Secretary