January 3, 2005 The organizational meeting of the Supervisors of Franklin Township, held in the Township office, was called to order at 0810 hours with the Pledge of Allegiance. Present were John Sachar and David Henderson. Jarrett Miller was out of town. ORGANIZATIONAL AGENDA APPOINTMENTS: Temporary Chairman and Temporary Secretary – Henderson moved to appoint John Sachar as temporary chairman and Bonnie Bernhardt as temporary secretary. Sachar seconded. Carried. Chairman – Henderson moved to appoint John Sachar as chairman. Sachar seconded. Carried. Vice Chairman – Sachar moved to appoint Jarrett Miller as vice chairman. Henderson seconded. Carried. Secretary-Treasurer, Assistant Secretary-Treasurer – Sachar moved to appoint Bonnie Bernhardt as secretary/treasurer and David Henderson as assistant secretary/treasurer. Henderson seconded. Carried. Vacancy Board – Henderson moved to appoint Paul Sachar to the vacancy board. Sachar seconded. Carried. Solicitor and Special Counsels for various Boards – Henderson moved to appoint Schroeck and Associates as regular Township Solicitor; Steadman Law Firm as Zoning Hearing Board counsel; Elderkin Law Firm and Quinn Law Firm as special counsel. Sachar seconded. Carried. Secretary – Planning Commission and Zoning Hearing Board – Sachar moved to appoint Bonnie Bernhardt as secretary to the Planning Commission and Zoning Hearing Board. Henderson seconded. Carried. Act 511 Tax Collector – Sachar moved to appoint June Shelhamer as Act 511 tax collector. Henderson seconded. Carried. Zoning Administrator – Sachar moved to appoint Bonnie Bernhardt as zoning administrator. Henderson seconded. Carried. Planning Commission – Henderson moved to reappoint Hugh Crandall and David Knight to the Planning Commission. Sachar seconded. Carried. Zoning Hearing Board – Henderson moved to reappoint Dale Kallenbach to the Zoning Hearing Board. Sachar seconded. Carried. Executive Board of the Erie Co. Assn. Of Twp. Officials, Delegate and Two Alternates – Henderson moved to appoint Jarrett Miller as delegate, David Henderson and John Sachar as alternates. Sachar seconded. Carried. State Convention Delegate – Henderson moved to appoint Jarrett Miller as delegate. Sachar seconded. Carried. Roadmaster; Assistant Roadmaster – Sachar moved to appoint David Henderson as Roadmaster, John Sachar as Assistant Roadmaster and Jarrett Miller as Second Assistant Roadmaster. Henderson seconded. Carried. Equipment Operators and Laborers; Temporary Drivers and Substitutes – Henderson moved to approve the laborers, operators, drivers and substitutes as follows: David Henderson, John Sachar, Jarrett Miller, Richard Gould, Lawrence Pieper, John Yeaples, Robert Schonthaler, Craig Pieper, Ed Dlugolenski, Kevin Hammond, Randy Pertl, Paul Pieper, Joe Johnson, Randi Hammond and Daniel Netzler and any others currently working. Sachar seconded. Carried. Representative to Northwest PA Regional Planning and Development Commission – Henderson moved to appoint John Sachar. Sachar seconded. Carried. Representative to Erie County Planning – Henderson moved to appoint John Sachar. Sachar seconded. Carried. C.P.A. Firm Appointment – Henderson moved to appoint Monahan and Monahan. Sachar seconded. Carried. Appoint County to Collect Real Estate Transfer Tax – Henderson moved to appoint the County of Erie to collect the real estate transfer tax. Sachar seconded. Carried. Appoint Engineer – Henderson moved to appoint Mark J. Corey and Associates as engineer. Sachar seconded. Carried. Appoint Erie County Tax Claim Bureau to Collect Delinquent Real Estate Taxes – Henderson moved to appoint the Erie County Tax Claim Bureau to collect delinquent real estate tax. Sachar seconded. Carried. Appoint Township Auditors – Henderson moved to reappoint Joseph Johnson to a six year term, Robert Berry to a four year term and Gary Truitt to a two year term as Township auditors. Sachar seconded. Carried. COMPENSATION AND MILEAGE RATES: Recommend to Auditors – Supervisors wages and benefits according to the Pay and Benefits Schedule – Sachar moved to recommend to the auditors the Pay and Benefits Schedule. Accumulated vacation days or hours can be carried over at the end of the year. Henderson seconded. Carried. Wages and Benefits – laborers, equipment operators, new employees, secretary/treasurer, zoning secretary and zoning hearing board secretary according to the Pay and Benefits Schedule – Henderson moved to set the wages and benefits for those listed according to the Pay and Benefits Schedule. Accumulated vacation days or hours can be carried over at the end of the year. Sachar seconded. Carried. Act 511 Tax Collector – Henderson moved to pay the 511 Tax Collector four (4) percent of taxes collected plus expenses. Sachar seconded. Carried. Compensation for selling garbage tags; Shelhamer – Henderson moved to pay June Shelhamer ten cents (.10) per tag sold. Sachar seconded. Carried. Solicitors Fees – Henderson moved to pay the solicitors as established at the previously negotiated rates or their hourly rate. Sachar seconded. Carried. Engineer Fees – Henderson moved to pay the engineer fees as established at the previously negotiated rates or their hourly rate. Sachar seconded. Carried. OTHER: Roadmaster Duties – Henderson moved that the Roadmaster duties be as outlined in the Second Class Township Code and as authorized by the Board of Supervisors. Sachar seconded. Carried. Duties – Other Employees – Henderson moved that the other employee’s duties are to be as outlined by the Second Class Township Code and as determined by the Roadmaster and/or the Board of Supervisors. Sachar seconded. Carried. Meeting Dates and Time – Sachar moved to set the monthly meeting dates for the second Tuesday at 8:00 p.m. and the last Thursday at 8:00 a.m. Budget meetings will be held November 14th and 16th at 8:00 a.m. Meeting will be moved to the FTVFD Social Hall in case of an overflow crowd. The organizational meeting for 2006 will be held on January 3rd at 8:00 a.m. Henderson seconded. Carried. Office Hours – Henderson moved to set office hours for Tuesdays and Thursdays from 8:00 a.m. to 2:00 p.m. Sachar seconded. Carried. Set Treasurer Bond Limit, $200,000 – Henderson moved to set the Treasurer’s bond at $200,000. Sachar seconded. Carried. Depository for Township Funds – Henderson moved to approve PNC Bank and PLGIT as depositories for Township funds. Sachar seconded. Carried. Review procedures for selling garbage tags and review price – Henderson moved to keep the procedures the same and charge $2.50 per regular tag and $1.00 per recycle tag or as increased from time to time by Welka’s Disposal. Sachar seconded. Carried. Review charges for ordinance, etc. – Henderson moved to set the fees at $6.50 plus postage and/or costs for ordinances and 10 cents a copy. Research time is set at $6.10 per half hour or part thereof for the first half-hour and $6.10 for each successive half- hour or part thereof and in accordance with the Open Records Policy. Sachar seconded. Carried. Review Schedule of Fees for Highway Occupancy Permits – Henderson moved to set the Township’s fees schedule at the prevailing rate per the PA Department of Transportation’s Schedule of Fees. There will be a charge of $50 for an extra load of crushed gravel. Sachar seconded. Carried. Custodian – Petty Cash – Henderson moved to appoint Bonnie Bernhardt as custodian of petty cash. Sachar seconded. Carried. Reenact all fees for various applications, ordinances and fines – Henderson moved to reenact all fees for various applications, ordinances and fines. Sachar seconded. Carried. Enact fee for Tax Certifications and Memo Bills – Henderson moved that the tax collector is authorized to collect actual out of pocket expenses incurred as follows: $5.00 service charge for providing tax certifications upon request by members of the public; $20.00 charge for NSF checks that are returned from the bank and charged to the account of the tax collector; $5.00 service charge for “in lieu of” bills or additional duplicate tax bills. Resolution #1-02 shall apply. Sachar seconded. Carried. REGULAR AGENDA VISITORS/PUBLIC COMMENT No visitors present. MINUTES Henderson moved to approve the minutes of 12/30/04 as presented. Sachar seconded. Carried. REPORTS Roadmaster – Dave reported that we have had no snow since the last meeting. Agility, Falls Road Bridge #1, CDL Driving Hours, Equipment Repairs, Stop Sign Maintenance – nothing. FINANCIAL AND TAXES Bills – Sachar moved to approve the bill list for payment totaling $6,669.88 general fund and $1,810.00 fire dept. fund. Henderson seconded. Carried. Payroll – none. TAN – Community National Bank quoted interest at 3.49 %, no origination fee; PNC Bank quoted interest at 3.0% with a $250 origination fee. It works out the same for the year. Henderson moved to accept the quote from PNC Bank for a tax anticipation note for $50,000 and to authorize the signing of all the necessary documents. Sachar seconded. Carried. PLANNING, ZONING, RECREATION, SAFETY, SANITATION/RECYCLING, HEALTH AND THE COMMON GOOD Planning Commission Minutes, Industrial Park/KOZ, Storage Trailers, History Grant, Shooting Range, Edinboro Lake Watershed Association – nothing. Regional Planning Committee – next meeting is January 12th. SFTF – will send a third letter to Marshall Tolley on this matter. Compliance Review – Dave will check over the letters before they are mailed. SOLICITOR MDIA Contract, Vittorio Judgments – nothing. OLD BUSINESS Internet Survey, PA One Call, Winter Newsletter – nothing. NEW BUSINESS Discussion on cinders to be received in 2005 and on storage buildings for anti-skid. CORRESPONDENCE None. ADJOURN Sachar called the meeting adjourned at 0825 hours. Bonnie J. Bernhardt, Secretary