December 13, 2005 The meeting of the Supervisors of Franklin Township, held in the Township office, was called to order by Chairman John Sachar at 2004 hours with the Pledge of Allegiance. Present were Sachar, David Henderson and Gary Truitt. VISITORS/PUBLIC COMMENT No visitors present. C. Jarrett Miller Resignation – a letter of resignation was received from Jarrett Miller. Mr. Miller has moved from Franklin Township to Florida. Sachar moved to accept Mr. Miller’s resignation with regret. Henderson seconded. Carried. Appointment of Gary Truitt as Supervisor – Henderson moved to appoint Gary Truitt as Supervisor. Sachar seconded. Carried. Vice President – Henderson moved to appoint Gary Truitt as Vice Chairman. Sachar seconded. Carried. MINUTES Henderson moved to accept the minutes of 11/14/05 and 11/17/05 as presented. Sachar seconded. Carried. REPORTS Roadmaster – Henderson reported that snow plowing has been steady. There have been some minor chain problems and one truck was ditched with no damage. Agility, CDL Driving Hours, Dirt and Gravel Roads Grant Application, Francis Road Pipe Grant Application – nothing. Falls Road Bridge #1 Replacement – Dave reported that the construction is behind due to weather conditions. The crew is trying to get both wing walls done. We have been informed that the State’s computer system has had a major glitch and they are 14 weeks behind schedule in processing payments. They want to shut down the project until spring in hopes that they can catch up. A meeting with PennDOT, the contractor, engineer and the Township will be held here on Friday afternoon. Discussion on the payment schedule. The Township can pay its 20% share of outstanding invoices. Grader Sharing Agreement with Washington Township – discussion on a conversation Dave had with Dave Anthony of Washington Township. Anthony said they would buy a new set of teeth for the grader when needed. Washington Township has spent a lot of money on Fry Road between Old State and Crane for repairs. Henderson – I suggest leaving the grader sharing as is with keeping track of hours and fuel. Elk Creek/Franklin Boundary Roads Agreement – Dave said he put the latest draft in the Supervisor’s boxes for review. If there are no changes, the agreement will be forwarded to Elk Creek for their review and signatures. Permits for Gas Well Drilling on Silverthorn Road – a gas well is to be drilled on the Netzler property and possibly on the Beck property on Silverthorn with more possible if those are successful. Henderson – we received the maximum by law bond payment of $6,000 for overweight vehicles. Mark Corey says we need to get with our Attorney and make Nornew Inc. sign a statement or be given a notice that there is no guarantee made by the Township that the road will not be damaged and if it is that Nornew Inc. will pay to have it repaired. I am worried mainly about the cross pipes south of Swift’s property. The permit is good only until 2/11/06. If they are not done by then, the permit must be renewed. Frost laws will be a factor also. This is costing the Township money and we get nothing back. We need an ordinance that serves to have us reimbursed for our expenses. Henderson – the drilling rig will be on the Vanco property in Washington Township soon. Sachar – I have seen the damage that the rigs can do to roads. FINANCIAL AND TAXES Bills – Sachar moved to approve the bill list for payment totaling $19,757.61 general fund; $1,279.88 state fund; $983.63 equipment fund and $573.42 EIT fund. Henderson seconded. Carried. Payroll – Henderson moved to approve payrolls #24-05and #25-05 as presented. Sachar seconded. Carried. Supervisor 4th Quarter Pay – discussion on how to determine the amount paid to Mr. Miller and Mr. Truitt. Henderson moved to pay pro-rata by meetings. Sachar seconded. Carried. Clean and Green Reassessments, Procurement Cards – nothing. Ordinance #1-2006/EMS Tax – due to advertising restraints this ordinance will not be able to be adopted until January 25, 2006. Henderson moved to advertise Ordinance #1 of 2006 with adoption scheduled for January 25, 2006. Truitt seconded. Carried. PLANNING, ZONING, RECREATION, SAFETY, SANITATION/RECYCLING, HEALTH AND THE COMMON GOOD Planning Commission Minutes, Storage Trailers, Industrial Park/KOZ, Recycling, Shooting Range – nothing. RESOLUTION #11-05 ADOPTION OF THE BOROUGH OF EDINBORO, FRANKLIN TOWNSHIP AND WASHINGTON TOWNSHP MULTI-MUNICIPAL COMPREHENSIVE PLAN WHEREAS, the Pennsylvania Municipalities Planning Code empowers municipalities in the Commonwealth to prepare a comprehensive plan; WHEREAS, it further empowers municipalities to prepare and adopt a multi- municipal comprehensive plan; WHEREAS, the Borough of Edinboro and the Townships of Franklin and Washington have jointly prepared a comprehensive plan; WHEREAS, this comprehensive plan contains all necessary elements to meet the requirements of a Multi-Municipal Comprehensive Plan under the Pennsylvania Municipalities Planning Code; WHEREAS, this Plan offers a prioritization of projects, guidance for policies, and explanatory text for such important issues as land use, housing, community facilities, transportation, and economic development; WHEREAS, a public input process has been integral to both the preparation of the Plan and its consideration for adoption; and WHEREAS, the Pennsylvania Municipalities Planning Code requires that the adoption of a comprehensive plan is to be by a resolution, and passed by a majority vote of the governing body. NOW, THEREFORE, BE IT RESOLVED, THAT 1. The Edinboro/Franklin/Washington Multi-Municipal Comprehensive Plan is hereby adopted. 2. The members of the Joint Planning Commission are to be commended for their many hours of work preparing the Comprehensive Plan. 3. The County of Erie is commended for its participation in this effort. RESOLVED this 13th day of December 2005. Sachar moved to adopt Resolution #11-05, Truitt seconded. Carried by unanimous vote. History Grant – Dave reported that he is having a hard time getting the DVD work done at EUP. The university will try to come up with $1,000 to hire someone to finish the job that was not completed. Ordinance Compliance Review/Zachary Smith 8244 Crane – Mr. Smith signed for the certified letter. The deadline for compliance is 12/28/05. Edinboro Lake Watershed – Truitt will consider serving on this board. Wetland Replacement – Truitt stated that a replacement site must be part of the Lake Erie Watershed. His wetland goes into Cussewago Creek. Discussion. Sachar said he might be interested. Shelhamer/Dog Licenses – Henderson moved to permit June Shelhamer to sell dog licenses at the Township building. Sachar seconded. Carried. NIMS Compliance – Dave reported that national disaster training would soon be a requirement of all elected government officials. The minimum “700 course” will need to be taken. First responders need more training. Discussion. SOLICITOR Vittorio Judgment – the 30-day appeal period is past. Henderson moved to authorize our Attorney to proceed with the requirements to sheriff sale the property. Sachar seconded. Motion carried with one abstention, Gary Truitt, due to a potential conflict of interest. Illegal Road Bore/Verizon – our certified letters were signed for, no additional word from Verizon. On our Solicitor’s advice, Sachar moved to file action against Verizon with the District Justice. Henderson seconded. Carried. OLD BUSINESS Internet Broadband – no word from Hugh Crandall. RESOLUTION #8-2005 BE IT HEREBY RESOLVED that the Board of Supervisors of Franklin Township adopts the tentative budget for 2006 as advertised, including the employee pay and benefits package, totaling $1,031,048 (includes one time large revenues), $356,428 (excludes one time large revenues). Adopted this 13th day of December 2005. Sachar moved to adopt Resolution #8-05. Henderson seconded. Carried. RESOLUTION #9-2005 BE IT HEREBY RESOLVED that the Board of Supervisors of Franklin Township sets the tax levy for 2006 at 1.4 mills; 0.230 general fund; 0.150 fire department fund; 0.110 municipal building fund; 0.475 equipment fund; 0.435 permanent improvement fund. Adopted this 13th day of December 2005. Henderson moved to adopt Resolution #9-05. Sachar seconded. Carried. Review of DocStar Proposal – a set up demonstration will be held on 12/29/05 during the regularly scheduled meeting. The letter of proposal was read. NEW BUSINESS General Trucking Bid – Sachar moved to advertise and open bids on 12/29/05 for the general trucking needs of the Township. Henderson seconded. Carried. RESOLUTION #6-2005 WHEREAS, C. Jarrett Miller has been a dedicated servant of the residents of Franklin Township; WHEREAS, Mr. Miller has moved from Franklin Township and established residency in Florida and has submitted a letter of resignation from his elected position as Supervisor; WHEREAS, the Board of Supervisors has accepted Mr. Miller’s resignation with deep regret and; WHEREAS, the Board of Supervisors wishes to thank Mr. Miller for his hard work and dedication to the residents of this Township. NOW THEREFORE BE IT PROCLAIMED, it is the desire of the Board of Supervisors and the residents of Franklin Township that C. Jarrett Miller and his wife Susan Miller enjoy good health, happiness and contentment in their new home(s) and surroundings. Adopted this 13th day of December 2005. Commendation and letter were signed by the Board. RESOLUTION #7-2005 PARTICIPATION IN CITY OF HARRISBURG, PA CAPITAL CITY AUTOMOTIVE AND EQUIPMENT CONTRACT (see ordinance book for complete Resolution) Adopted this 13th day of December 2005. Henderson moved to adopt Resolution #7-05. Truitt seconded. Carried. Approve Purchase of Two Trucks and Execution of Purchase Order Paperwork via PACC and Five Star – final specifications and proposal from Five Star were reviewed. Henderson moved to approve the purchase of two single-axle trucks and execute the purchase order paperwork through PACC and Five Star, Henderson to be designated as signatory. Truitt seconded. Carried. Approve Solicitation of Quotes for Truck Financing of $180,000 and Building Financing of $100,000 – numerous local lending institutions will be solicited for quotes for financing for the trucks and building. The trucks are to be delivered on or about May 15, 2006. First truck payments will begin then. The financing for the building will be available but not used until September 2006 with the first payment due May 2007. Henderson moved to solicit financing quotes. Sachar seconded. Carried. Pay Off TAN – Henderson moved to pay off the 2005 TAN. Sachar seconded. Carried. RESOLUTION #10-2005 BE IT HEREBY RESOLVED that the Board of Supervisors of Franklin Township authorizes the signing of all necessary documents by all required Township officials to secure a tax anticipation note from the most advantageous lending institution for 2006 in the amount of $100,000. Adopted this 13th day of December 2005. Sachar moved to adopt Resolution #10-05. Henderson seconded. The extra money is needed to pay for building items before we get the financing. Wayne Cousins Memorial – former Supervisor Cousins passed away on December 1, 2005. Sachar moved to make a memorial donation of $100 to FTVFD in Mr. Cousins name. Henderson seconded. Carried. Approve Applying for Capital Project Loan for Trucks and Later for Building – the Township qualifies for $25,000 for one truck and in May we can make application for $50,000 for the building. Henderson moved to apply for a 2% loan of $25,000 for one truck and in May apply for a 2% loan of $50,000 for the building. Sachar seconded. Carried. Signature Cards/PNC, PLGIT – form from PLGIT was signed. PNC requires additional information due to the Patriot Act. Information was supplied and forms signed. CORRESPONDENCE Letter from Katelyn Pontore will be answered by John. ADJOURN Sachar called the meeting adjourned at 2130 hours. Bonnie J. Bernhardt, Secretary