December 29, 2005 The meeting of the Supervisors of Franklin Township, held in the Township office, was called to order by Chairman John Sachar at 0805 hours with the Pledge of Allegiance. Present were Sachar, Gary Truitt, David Henderson, David Dows, Mike Folmar/DocSTAR representative and Sergeant Lacey/PSP. BID OPENING: GENERAL TRUCKING FOR 2006, 0805 HOURS One bid was received: Russell Standard Corp. $63.75/hr. for tri-axle trucks for a total of $6,375.00 $86.00/hr. for loader for a total of $3,440.00 Henderson moved to accept the general trucking bid of Russell Standard Corp. Truitt seconded. Carried. VISITORS/PUBLIC COMMENT Sergeant Lacey asked if there were any problems within the Township. Henderson – we had an after-hours complaint of noise at Denny’s Bar and Banquet for a bike night that was held. Who handles that type of complaint? Lacey – without knowing the details of the complaint, generally the bar would have an event permit and publicize it. If that is the case and all the bikes started up at the same time, there would be noise and that is not against the law. If those same bikes were racing up and down the road and making noise that is against the law. If they go onto private property, that is against the law. With no other comments or concerns, Sergeant Lacey left the meeting at 0811 hours. David Dows stated that he is a newly elected Township auditor and wanted to say hello. MINUTES Henderson moved to accept the minutes of 12/13/05 as presented. Truitt seconded. Carried. DocSTAR Demonstration – Mike Folmar from Kubinski Business Machines presented a demonstration of the DocSTAR document storage system. Mr. Folmar stated that the fee quoted to the Township, $199 a month base cost, would be good forever unless the Township wanted to add additional users or options. Henderson – the main oversized documents that we would need copied are Mylars and we have approximately 300/400 of them. All future subdivisions would need to be supplied as a PDF file. The issue is what to do with the information that we have now. All future documents would be scanned. Eventually the older documents would be destroyed anyway on the State’s schedule for destruction. The best thing would be for the County to have a master system and we would tie in with them. We feel confident that within a few years the State will get up to speed on electronic storage. The Township can try to get a grant from the PA Historical and Museum Commission for $5,000 to scan previous files but those grants are one year out. The up front cost now is roughly $200 a month. Sachar – we’re very aware of how limited our funds are, can we afford it through the administrative line item in the budget? That’s $2,400 a year. Henderson – I could put off some of the upgrades that I had planned. Sachar – we’ll table this until our Tuesday meeting. Mike Folmar left the meeting at 0857 hours. REPORTS Roadmaster – Dave reported that with the break in the weather, the crew has been able to catch up on maintenance of equipment. Agility, CDL Driving Hours, Dirt and Gravel Roads Grant Application, Francis Road Grant Application – nothing. Engineer Mark Corey arrived at 0858 hours. Falls Road Bridge #1 Replacement – Corey reported on a meeting held with the bridge contractor, the Township, himself and PennDOT. PennDOT has a snag in processing reimbursement invoices and asked the contractor if he would suspend work for the winter. The contractor, Quality Engineering Solutions Inc., has agreed to shut down. Flooding at the site was an ongoing problem. PennDOT was not willing to pay extra for expenses incurred by closing down the project. The bridge should be back in business and open by mid-May, 2006. Henderson – it would help Russell Standard out to be open by then. We will pay our share of the pay estimates on a regular schedule to help out the contractor. The State is paying Corey’s invoices on schedule. Henderson moved to pay Mark Corey and Associates in full for invoice #2. Sachar seconded. Carried. Elk Creek/Franklin Boundary Agreement – Sachar moved to approve the agreement and forward it to Elk Creek for their signatures. Truitt seconded. Carried. Permit for Gas Well Drilling on Silverthorn – Dave reported that we issued a zoning permit for the gas well at 11334 Silverthorn but held up on the over-weight vehicle permit until the bond check clears. There is a limited time frame on the over-weight permit based on weather/road conditions and the crew must shut down if they are not done within that time frame. FINANCIAL AND TAXES Bills – Henderson moved to pay the bills as listed totaling $2,653.48 general fund; $1,560.83 state fund and $18,326.02 permanent improvement fund. Truitt seconded. Carried. Payroll – Henderson moved to approve payroll #26-05A (Supervisor 4th qtr.) and #26-05 as presented. Sachar seconded. Carried. Clean and Green Reassessments, Procurement Cards – nothing. Ordinance #1-06/EMS Tax – special meeting will be held on January 10 beginning at 8:00 p.m. Warrant Tax Collector – Henderson moved to warrant the tax collector for $619.83 for interim taxes. Truitt seconded. Carried. PLANNING, ZONING, RECREATION, SAFETY, SANITTION/RECYCLING, HEALTH AND THE COMMON GOOD Planning Commission Minutes, Industrial Park/KOZ, Storage Trailers, Recycling, Shooting Range, Edinboro Lake Watershed, Wetland Replacement – nothing. History Grant – Dave reported that EUP assigned a new person to complete the project. Ordinance Compliance/Zachary Smith, 8244 Crane Road – the 28th of December was Mr. Smith’s deadline for compliance. Henderson moved to check with the neighbors and do a visual inspection before referring the matter to our Solicitor. Truitt seconded. Carried. NIMS Compliance – discussion. All were urged to get on-line and take the test. SOLICITOR Vittorio – Sachar moved to send our Solicitor a filing fee of $167.40 to proceed with a constable sale of the property. Henderson seconded. Carried with one abstention, Gary Truitt, due to a possible conflict of interest. Verizon Road Bore – Dave reported that he had a phone call two weeks ago but there has been no action on Verizon’s part. We will proceed to the District Justice. OLD BUSINESS Internet Broadband – nothing. DocSTAR Demonstration – see visitor/public comment section. NEW BUSINESS General Trucking Bids – see visitor/public comment section. RFP’s for Truck Financing of $160,000 and Building Financing of $100,000 – two financing proposals were received: National City Bank and Community National Bank of NW PA. Discussion on the need for stainless steel boxes on the trucks. Both proposals were reviewed. Henderson – National City did not meet specifications, they would not commit to a rate so in my opinion their proposal does not qualify. Community National is approximately 2/10’s of a percent higher but is not variable. National City has a prepayment penalty; Community National does not. Discussion and review of the trucks and building financing recap. Henderson – it should be our objective to try for a capital project loan for both the trucks and building. We would save money in the end. Sachar moved to approve the Community National Bank of NW PA proposal for financing the purchase of two trucks and an anti-skid building. Henderson seconded. Carried. Amend 2005 Budget Henderson moved to amend the 2005 budget to reflect the actual revenues and expenses through December 31, 2005 including adjustments made by the Township and auditor adjustments. Truitt seconded. Carried. CORRESPONDENCE Katelyn Pontore Letter – John responded to her letter and she sent another letter asking about outsourcing. Henderson – it depends on what she means by outsourcing. We outsource our petroleum. Sachar - and garbage collection. Henderson – some things that we buy have been outsourced but not by us. 2006 Mining License Renewal – renewal form was signed. ADJOURN Sachar called the meeting adjourned at 0926 hours. Bonnie J. Bernhardt, Secretary